Team Reports
In addition to the individual Premium reports accessible by each member of your team, RescueTime for Teams provides special team reports. The group reports in RescueTime for Teams will help your team members visualize their cumulative time and understand how they are working together as a group. These reports include rollup statistics about how time was spent in different categories at different times of the day or week. If Key Tools are configured, your team can also see how much time they spend using specific tools.
Group reports are accessible by everyone on the team
The reports are a tool for the entire group to see how they are working as a team. As such, they are available to all members. It lets individuals see benchmarks of team norms, and helps them understand their place in the group.
Time-tracking systems within an organization often raise questions by those being tracked. Team members may worry about being "spied on". The best ways to address any concerns is to show potential team members what data is available in the reports and to remind them that RescueTime is not designed to be employee monitoring software. It is both a tool to help managers make smart choices about the overall team time-management strategy and a source of valuable information for the individuals on the team.
Individual data is not accessible in the group reports
The group reports only contain anonymized, aggregated information about how the team as a whole is spending its time. A manager cannot view an individual's private details or activities. Group time is aggregated, and in most cases rolled up to the category level. Key Tools are the only activities that will be displayed explicitly in team reports. This helps ensure the privacy of your team members and cuts down on a lot of noise that would make your reports less oriented toward the goal of increasing productivity as a team.
Accessing Team Settings
Team settings are found in the drop down menu under the Tools icon:
Accessing the group reports
You can access the group reports by clicking
Reports in the top navigation, and choose
Your Team:
Summary Report
The summary report gives a high-level overview of how your team is spending its time. You will be able to see the total time logged for the team, the time by day, top categories and key tools, and a breakdown of patterns throughout the day. You can adjust the date and time frame using the date controls at the top of the page. You can also view time by day, week, month, or year.
Categories Report
The categories report shows a detailed analysis of how time is spent across different categories. For the selected period you can see the total time in each category as well as a breakdown of how that time was spent during particular hours, days or weeks.
Key Tools Report
The Key Tools report shows a detailed breakdown of how time is spent in the different key tools you have configured. For the selected period, you can see the total time in each key tool as well as a breakdown of how that time was spent across hours, days, or weeks. You can configure your key tools on the Tracking Settings page: https://www.rescuetime.com/sponsors/tracking_settings
Please note: As owner or administrator, you would set up the categories for the Key Tool activities for your team. However, your team member can change this category in their own reports. This will not alter the team reports. Suppose your team member decides to change a category in their own reports. In that case, this time will still be accounted for and applied to the category you originally set for the Key Tool activity and therefore be included in the team reports.
