For Admins: Setting up Team Focus

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Create your Team account

Go to rescuetime.com/register/teams to create your account. You'll need to enter your name, email address, and a password, then agree to the Terms of Service and Privacy Policy.

Choose your plan

During setup, you'll be prompted to choose a plan. Choose Team Focus for reporting and productivity features without Timesheets.

Both plans are available with  annual or monthly billing.

Team+ adds Timesheets, automatic project tracking, team calendar, and project target summaries.

Create teams within your organization

Teams let you segment your organization into groups such as Customer Support, Development and Operations, or Marketing.  This allows you to review reports for a specific group rather than the whole organization at once.

To create a team:

1. Go to Organization Settings
2. Open Teams
3. Click + Create Team
4. Enter a team name
5. Assign managers as needed. Managers can view reports for their team.

Invite members

With your teams created, invite people to join. Each invite goes out by email, and you can add members to a team at the time of invite.

To invite members:

1. Go to Organization Settings → Members
2. Click + Invite new members
3. Enter one or more email addresses (one per field; click add another email for more)
4. Add an optional personal message to the invite
5. Select the team they should join from the dropdown
6. Click Invite Members

You can also see the existing member list, including each person's role and whether they've activated their account, from the Members page.

Set key tools

Key tools are the apps and websites your team wants to monitor more closely in reports, things like Slack, Zoom, your project management software, or internal tools. Each team in your organization can have its own key tools list.

To manage key tools for a team:

1. Go to Organization Settings → Teams
2. Find the team you want to update and click Key Tools
3. Use Add new Key Tools to toggle tools from recent activity on or off
4. Use Copy from to copy the key tools list from another team
5. Use Rebuild now to refresh the list based on recent activity
6. Click remove next to any tool to take it off the list

Make sure everyone installs RescueTime

Team reports only show data for members who have the RescueTime desktop app installed and running. Logging in on the website alone is not enough. The app must be installed to track activity.

On desktop, RescueTime supports:

• macOS — Big Sur or later
• Windows — Windows 10 or Windows 11