Team Timesheets Overview
RescueTime Timesheets for Teams brings automatic time tracking and project-based reporting to your entire organization.
Team members log time against shared projects and tasks. Admins and owners get accurate, reviewable timesheets and team reports without anyone having to manually fill in a spreadsheet.
Features
Timesheets for Teams includes:
- Automatic time tracking and project tracking
- Team and personal projects, clients, and tasks
- Billable time tracking with rate and rounding settings
- Team reports, team calendar, and bulk timesheet approval
- Target Summary for tracking hours against project goals
- Personal reports and individual timeline review
- CSV and Excel data export
Timesheets for Teams is available on the Team+ plan, which includes all Focus for Teams features plus the full Timesheets feature set.
How Timesheets works
Timesheets connects your activity data to the work your team is actually doing.
- Create projects: Admins and owners set up team projects, assign clients and tasks, and make them available to members.
- Log time: Members assign time blocks on their timeline to the appropriate project. RescueTime can suggest assignments automatically based on activity history and AI.
- Review and approve: Members review their suggestions and finalize their timesheets. Admins and owners can approve reviewed time in bulk if needed.
- Run reports: Once time has been logged against projects, team reports become available for export and analysis.
Reports require logged project time. Team reports only reflect time that has been assigned to a project on the timeline. Activity data alone that appears on a member's raw activity timeline does not automatically generate timesheet reports. Projects must exist and have time logged against them before reports will show meaningful data.
The Timesheets menu
Everything in Timesheets is accessible from the Timesheets dropdown in the top navigation bar. The menu includes:
| My Timeline | Your personal timesheet. Review activity, assign time to projects, and manage your daily log |
| Projects | Create and manage team and personal projects |
| Clients | Group projects by client for billing and reporting |
| Tasks | Define task types to categorize work within projects |
| Team Reports → | View & Export, Calendars, and Approvals for the full team |
| Personal Reports → | Individual time reports for your own projects and tasks |
| Target Summary | Track progress toward hourly targets set on team projects |
| Preferences | Configure autocompletion, scheduling, billing rates, rounding, and other settings |
My Timeline
The Timeline is the core of the Timesheets experience. It shows your activity for the day on the right, with your assigned team projects listed on the left. You can drag a project from the panel onto a time block to assign it, or accept suggestions that RescueTime has automatically generated.
The toolbar at the top shows your total logged time, how much remains unreviewed, and quick actions for accepting all suggestions, deleting blocks, and reviewing your timesheet status.
Projects, Clients, and Tasks
The Projects page lists all team projects your organization has created. Each project shows edit, clone, and archive options. Projects can be assigned a color, linked to a client, associated with tasks, marked billable, and given an hourly target.
Clients group projects by who you're billing. Tasks categorize the type of work within a project (e.g., Design, Development, Meetings). Both can be team-wide or personal.
Team Reports
The Team Reports submenu gives teams access to three report views:
- View & Export: a filterable table of all logged time across the team, exportable in CSV or Excel formats.
- Calendars: a weekly view of each member's logged time by project, filterable by team or user.
- Approvals: a weekly grid showing each member's submission status, with bulk approval for reviewed time.
The Target Summary (available directly from the main Timesheets menu) tracks team progress toward any hourly targets set on projects, showing logged hours vs. target and how many days remain.
Approvals cover reviewed time only. The Approvals view lets admins and owners bulk-approve time that members have already reviewed on their timelines. Unreviewed suggested time isn't included in approvals; members must review their suggestions first.
Owner, Admin, Manager, and Member
There are four roles in Timesheets for Teams. Only owners and admins can assign someone to the Manager role. Managers are also always members; they have all member capabilities plus additional project and reporting access.
The account owner has full access to everything in Timesheets for Teams, including:
- All timesheet and team report features
- Billing and subscription management
- Creating and deleting teams
- Assigning all roles
- Full organization control
Admins have the same access as owners with three exceptions: they cannot manage billing, delete teams, or assign other users to the Admin role.
- Full access to team reports and approvals
- Can invite and remove members
- Can assign the Manager role
- Can create and manage projects, clients, and tasks
Managers are team-level leads. They are also always members, with additional privileges on top of standard member access:
- Create projects within a team and tasks within those projects
- View and modify reports for their team
A manager does not need to be a member of a team to manage it. Managers cannot access reports for teams they are not assigned to manage.
Members use Timesheets to log and review their own time. Their access is focused on their personal timeline and assigned projects:
- Add and review time on their personal timeline
- Log time against assigned projects and tasks
- Access personal reports for their own data