Understanding Team Timesheets Reports

Team reports give you a detailed view of how time is being logged across your organization.

All reports are accessible from Timesheets → Team Reports. They include three views,  View & Export, Calendars, and Approvals, plus Target Summary from the main Timesheets menu. Reports only reflect time that members have actively logged to projects. Raw activity data on the timeline does not automatically appear in reports.

Report Views

View & Export

The View & Export page is where you access the main reports for team timesheets. It shows every logged time entry across your organization as a filterable, sortable table, and lets you export the results. Go to Timesheets → Team Reports → View & Export.

Filters

The filter row at the top lets you narrow the report to exactly the data you need. Each filter shows a badge with how many items are selected:

• Teams: filter to one or more teams in your organization
• Users: filter to specific members
• Clients: filter to projects belonging to a specific client
• Projects: filter to one or more specific projects
• Tasks: filter to a specific task type across projects

Display options

• Rounding: sets the rounding strategy for all time totals in this report view (overrides individual user settings for the export)
• Only: Billable shows only time entries marked as billable
• Only: Reviewed shows only time that a member has reviewed
• Only: Finalized shows only time from the days that a member has finalized

Interval and Group

• Interval: Choose how time is summarized. Total Time shows one row per grouping, or breaks down by day, week, or month.
• Group: Control how rows are organized, e.g., by Team + User and then by Project, giving you a hierarchical view of where time went.

Report table columns

Interval	The time period for the row — shown when Interval is set to a period other than Total Time
Team	The team the member belongs to
User	The member who logged the time
Project	The project the time was logged to, shown with its color indicator
Client	The client the project is assigned to
Tasks	The task type selected when the time was logged
Hours	Total time logged for that row
Billable	Billable hours and the percentage of total logged time that is billable
Bill	Calculated billing amount based on the applicable rate (task → project → client → user). Shows "---" if no rate is set or the project is not billable

Exporting

Three export formats are available:

• CSV: a comma-separated file for use in spreadsheet apps or billing tools
• Excel: a formatted Excel workbook
• Raw: unfiltered data for a selected time period, useful for custom reporting pipelines

Calendars

The Calendar view shows a weekly timeline of each member's logged time, laid out by day. It's useful for getting a quick visual read on how the week was spent—who was active when, and which projects took up the most time. Go to Timesheets → Team Reports → Calendars.

At the top, a summary bar shows the total time logged across all visible members for the week, broken down by project in proportion to time. Each row represents one member. Color-coded blocks represent logged project time within a day.

Use the Filter by controls to narrow to a specific team or individual. The Only: Finalized and Only: Billable checkboxes let you focus on finalized or billable time only.

Hovering over a time block in a member's row shows a tooltip with the project name, the exact time range, and a Device Activity percentage:

Device Activity reflects how actively the keyboard and mouse were in use during that block. A high percentage means near-continuous typing or clicking throughout the period. A lower percentage might mean reading, thinking, or participating in a call without screen interaction. It adds useful context to a time block, but it's not a measure of effort or output.

Hovering on the summary bar at the top shows an aggregate tooltip for that project across the week, with total duration and overall device activity for the whole period:

Approvals

The Approvals view is where owners and admins bulk-approve (finalize) member timesheets. It shows a weekly grid (one row per member, one column per day) with the submission status for each day. Go to Timesheets → Team Reports → Approvals.

Each day cell shows one of two states:

• Submitted: The member has finalized that day. Their time is submitted and can be approved.
• Not Submitted: The member has not yet finalized that day. Their time can be finalized by clicking the circle.

When one or more days are selected to approve, a banner appears at the top of the grid showing how many days are pending. Click the checkmark in the banner to bulk-approve all eligible time at once:

Target Summary

The Target Summary shows progress toward any hourly targets set on team projects. It's accessible to both admins and members via Timesheets → Target Summary. Each row shows a project, its target hours, how much has been logged, the percentage complete, and the number of days remaining.

Targets are set when creating or editing a project; see the admin setup guide for details. Members only see targets for projects they're assigned to. A checkmark icon next to a project name indicates the target has been met or exceeded.

Timesheet States Explained

Understanding where a member's time falls in the workflow helps you know what's ready for approval and what still needs action. There are four states a time entry or day can be in:

💡 Build a weekly rhythm. The most useful reports come from teams that review and finalize their timelines consistently. Encouraging members to review daily and finalize at the end of each day, rather than catching up at the end of the week, keeps the Approvals queue clean and reports accurate.