RescueTime Timesheets
What you'll learn
What is RescueTime Timesheets?
About Timesheets Suggestions
You have the option to enable History, History & AI (powered by OpenAI), Or Off. This can be enabled from your Timesheets Settings page.
Enabling History or History & AI will allow your activities to be assigned to projects automatically for your "Review" on your timeline.
These time blocks are automatically generated by History, or History & AI for you to review and approve or reject.
Choosing Off will require you to assign all activities to projects manually. No automation will take place. Choosing this option will automatically switch the Timesheet Completion Schedule to Off.
Timeline Highlights
![](http://d33v4339jhl8k0.cloudfront.net/docs/assets/59d401f52c7d3a40f0ed2a0b/images/6500ef79d3d9612b4073e4f5/file-kjFandtzlg.png)
![](http://d33v4339jhl8k0.cloudfront.net/docs/assets/59d401f52c7d3a40f0ed2a0b/images/6688791ae1989867dcefedb5/file-YgyOk7y3bC.png)
How RescueTime Timesheets Works
Here we'll walk you through how to add projects and label your time to help you get your timesheets in order.
Adding Projects, Clients and Tasks
When you first use Timesheets, you will need to enter the projects you wish to track. Click the New Project button and enter the below information.
You can Assign to Client or create a new client in this modal. You can assign Available Tasks or create a new task from the modal.
Enter AI Classification Hints that are unique to the project to help the AI assign your time and choose a color to help you differentiate the projects. Hints should be short entries like file names, partial file names, or websites exclusive to a project.
Note—the AI will still work without hints. However, the more information you provide, the better the tool will be at categorizing your projects.
Labeling Time
There are several ways to assign time to your projects.
History and/or AI Enabled
- You'll see automated suggestions for "Review" on your timeline. You can accept all the suggestions with one click at the top of the page
- You can "Finalize" your timesheet for the day. No updates, manual or automated can be made once your timesheet is finalized. If you need to make changes to your timeline then you'll need to click "Unfinalize", which you'll see after clicking "Finalize."
- You can "Review all suggestions" which will bring up a modal displaying all your unreviewed/unaccepted suggestions.
Click on the date to "Review" the automated suggestions in the timeline and then click "Finalize". Or click the "delete & finalize" link to remove the automated suggestions and "Finalize" the day.
- You can accept (with a checkmark), delete, or edit each automated suggestion. When you see Review in a time block, this is a suggestion. Clicking on the block will bring up a modal providing a more granular view of your buckets of activity to assign to different projects. See the gif below showing an example of this.
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- Check mark icon: Accept the automated suggestion
- Edit icon: Opens the project modal for you to edit the project
- Trash bin icon: Reject the automated suggestion
- Merge down: Sometimes you'll see this option when you have two blocks of the same project next to each other. This option will merge both blocks together.
- Assign to task: If a task has been assigned to the project then you'll see this option at on the right hand side.
- Notes: You can include notes to each project and this will display on your Timesheets Reports when you export the report.
Manual Assignment
- You can manually add project time to your timeline by dragging from the project names on the left side of the screen onto your timeline. Once placed on your timeline, you can drag the top and bottom edges of the project block to adjust its timeframe.
- You can manually add project time to your timeline by clicking a section of the timeline and assigning it to your project. Click on a blank area with no project time and Select Project.
- Or click on a project block to assign each five-minute bucket to its corresponding project. Be sure to click Save when you're finished.
Archives
Once your project is completed, you can save your projects by clicking on the three-dot ellipsis next to the project and choosing Archive project.
You can find your Project archives under Projects > click on the Project Archive button. You can also create a New Project, edit and archive projects.
Your completed projects will be kept safe here and there's even an option to restore them.
You can also create a New Client, edit, archive, or view a Client Archive. Just go to Timesheets > Clients
You can also create a New Task, edit, archive, or view a Task Archive. Just go to Timesheets > Tasks
You can delete a Project, Task, or Client at the archive level only if there is no time attached to them.